Benefit Cosmetics
2018 Camp + Marketing Conference

I planned and executed Benefit Cosmetics' 2018 Camp I'm a Hottie + Marketing Conference.

These 2 major events were back-to-back for the same audience — a one-day Camp I'm A Hottie program (the first ever!), followed by the four-day Marketing Conference. Camp I'm a Hottie kicked off the week at Golden Gate Club, Presidio followed by Marketing Conference activities hosted onsite at the W Hotel San Francisco. The entire event week ran from April 23-27, 2018.

ATTENDEES: 100+ Marketing Managers and 22 Finance Managers from over 40 countries.

“I would like to thank you for the quality of the Marketing Conference this week: I received very positive feedbacks from all markets and departments... perfect organization!” 
— EVP Global Retail

 

Main Conference Visual

Main Conference Visual

WHAT DID I DO?

plan 2 massive events — same week:

* Camp I'm a Hottie
* Marketing Conference 

literally every detail.

BASIC LOGISTICS

* Constantly keeping a pulse on two separate event budgets
* Vendor relations, setup and payment
* AV, lighting and sounds needs
* Courier services

OUR GUESTS

* Communication (information, reminders, directives)
* Setting up accommodations (hotel, transportation)
* Setting up any private meetings during conference
* Dietary restrictions

EVENT COLLATERAL

* Produce branded swag (specific sizing for each guest)
* Design welcome gifts / room-drops
* Design and develop award statuettes with artist
* Develop daily, energizing team challenges for guests
* Costumes for multiple global spokespeople (emcees)
* Presentations deck (comprehensive run-of-show)
* Produce all final collateral (printed assets)
* Build welcome folder for check-in (agenda, welcome letter)

FUN ACTIVITIES

* Camp-themed venue at Golden Gate Club, Presidio
* Camp-themed dinner + movie night at W Hotel San Francisco
* Finale party! (space themed)


Camp I'm a Hottie!

MONDAY, April 23

DAYTIME:
* Hosted at Golden Gate Club, Presidio
* Make sure everyone has: done their homework (assigned before), wears branded materials (produced for each)
* Afternoon of camp activities centered on Brand DNA


EVENING:
* Transform common space of W Hotel San Francisco into an "outdoors camping experience" with astroturf, trees, faux campfires, etc.
* Setup AV for projection movie + commentary
* Camp-themed menu, food and drinks


Marketing Conference

TUESDAY, April 24

* All conference sessions
* Awards Ceremony

WEDNESDAY, April 25

* All conference sessions
* Private dinner for PR Managers

THURSDAY, April 26

* All conference sessions
* Finale party! (space themed)

FRIDAY, April 27

* Private tour and workshops at Facebook / Instagram HQ
* Event breakdown